Setting Up Your Google Meet Virtual Visit URL
If you see patients in a virtual setting, follow these steps to setup your virtual visit URL for patient appointments. Each clinician in your practice will need their own unique virtual URL.
Before copying your personal Google Meet virtual visit link, you'll want to configure virtual waiting rooms to ensure patient privacy and to allow the clinician to invite the patient into the virtual appointment when they are ready.
Google Meet
To create a Google Meet link:
Click New meeting.
Select an option:
Create a meeting for later:
To share the meeting details for a future meeting, copy the meeting link and share with participants.
To enable waiting rooms for your Google Meet calls and meetings, you can follow these steps:
Navigate to the link you generated in the steps above
Once in the meeting, locate the host controls by clicking on the shield icon in the bottom-right corner of the screen.
In the host controls panel, scroll down to find the "Quick access" option.
Turn off the "Quick access" setting. When this is disabled, it effectively creates a waiting room for your meeting.
By turning off Quick access:
Participants who aren't explicitly invited will need to ask to join the meeting.
You'll have control over who enters the meeting and when.
Participants will be placed in a virtual waiting area until you admit them.
Once you have enabled your waiting room, please add your Zoom link to your Hint account by following the steps below:
Log into Clinical
Click Settings > Team
Choose the clinician to update
Click Calendar & Availability
Add the URL to the Virtual URL field
Click Save
You can use the following instructions to set up a BAA with Google:
Sign in to your Google Admin console using an account with super administrator privileges.
In the Admin console, go to Menu > Account > Account settings > Legal and compliance.
Go to the Security and Privacy Additional Terms section.
Click Google Workspace/Cloud Identity HIPAA Business Associate Amendment to review the amendment.
Click Review and Accept and answer all three questions to confirm that you are a HIPAA covered entity.
To accept the HIPAA BAA, click OK.